Pegasus Opera 3 Document Management

About Pegasus Document Management

Opera 3 Document Management enables your business to store all the business documents electronically so that they can be accessed as quickly as you need them.

With Opera 3 your documents are stored electronically allowing them to be accessed quickly as you need them. It integrates seamlessly with Opera 3 and will produce significant cost savings to any organisation.

Customer orders, supplier invoices, credit notes, signed delivery notes, job costing timesheets, Payroll & HR documents and general correspondence added to the Opera 3 Document Management System and stored securely. Stored documents can be easily accessed using friendly, easy-to-use document retrieval software, and can even be reported on.

Opera 3 Document management has ease of use is built in. Documents can be captured and indexed individually, in batches or by barcode. All documents are automatically tracked, with full auditability from individual documents to system level. Reporting can be done by date or user range as required.

To arrange a consultation call us on 01767 677071 or use the contact form.

Functionality Summary

  • Fully integrated application of Opera 3
  • Captures any file type
  • Instant Retrieval
  • Manual or Barcode Indexing
  • Content Indexing and Deferred Indexing
  • Reduces paper waste and helps your business ‘go green’
  • High level of security down to individual data level
  • Ability to set up user roles with access rights
  • Transactions tracked, with full auditability from individual files to system level
  • Reporting by date or user range

A complete document imaging and file management solution, Document Management handles all key business information: general correspondence, customer purchase orders, supplier documentation including delivery notes, invoices and credit notes, job costing paperwork, such as timesheets and requisitions, payroll & HR documents and many others. And you’ll never lose paperwork again.

Opera 3 Document Management

Why Pegasus Document Management?

Five Primary Functions

Capture, indexing, retrieval, archive and reporting.

Easy to use

You’ll find Document Management easy to use and also has user configerable screens. Images held within the system can be accessed using friendly, easy to use retrieval software for instant access. Your staff can be up and running straight away – and start utilising your investment.

Content Indexing

Content Indexing captures words from machine typed text, scanned images, .txt and .doc file types and uses the text to index the document. This automated method of indexing documents is in addition to Manual Indexing and Barcode Indexing, making it even easier to retrieve documents.

Content Indexing enhances the use of captured data within Document Management with:

Inclusion and exclusion dictionaries which allow you to manage the words that are used to index the document
Improved retrieval and analysis of data which allows for cross reference of documents using any combination of words and terms

Deferred Indexing

Captured data can either be indexed at the point of capture, or at a later stage with Deferred Indexing. Users will enjoy greater flexibility including:

Documents can initially be captured as a batch with a name without being indexed, and can optionally be assigned to a user for future indexing
Ability to browse, create and index a batch from images created by multi-function devices such as large photocopiers that ‘scan’ to a path on the network

What Our Clients Say

Kevin Head
Kevin Head - M.D, Bailey Morris We have always received excellent support from Applied, who provide a comprehensive service in the most innovative and patient manner.
Chris Barfe
Chris Barfe - M.D, Ibonhart We chose Applied because they demonstrated an excellent understanding of our business and the processes that we wanted to put in place to make improvements. They’ve always worked with us in a very hands on manner to achieve results.

Working with Applied Business

Applied Business Computers will examine your current business processes in order to make recommendations with the growth and development of your business in mind.

Once we have a template to work with we will install and service a suite of products that will grow with your business for the long-term. Consistently delivering real competitive advantage by reducing the risks and errors that crop up within a business that can cause a breakdown in communication, both internally and externally.

Your clients, customers and consumers will all see vital improvements in the way you operate, deliver and communicate, which can only have a positive impact on your sales and relationships.

Call us now on 01767 677 071, or get in touch using the form.

Arrange a consultation